Privacy Statement

Privacy Statement

Who we are
The European Life and Health Underwriter’s Association (ELHUA) is based at 50A Route De Divonne, 1260 NYON 2, Switzerland.

We operate conscientiously within the requirements of the General Data Protection Regulation (GDPR) (EU) 2016/679.

 

Personal Information ELHUA collects about you
ELHUA collect the following information about its members:

  • First name
  • Last name
  • Address
  • Email address

We may also collect your title, company, job title, phone number (mobile, work, fax), should you also choose to provide these.

Your data is stored on servers in the UK, and processed by ELHUA. We use an outsourced database to hold your data, and third-party and in-house e-mail services to communicate with you depending on the information you wish to receive from us. We have taken steps to ensure our third-party partners are GDPR compliant.

We will retain your personal data for as long as we are producing activities in your fields of interest. If at any point, our mission changes, you will be informed and we will remove your personal data.

You can change your preferences regarding the types of personal data you would like to receive from us. You can be removed from our database at any point – please just email us: stefan@elhua.eu. You can also request all information that we hold related to you.

 

ELHUA uses your personal data for the following purpose
ELHUA processes this information exclusively for the administration of its members. This implies that ELHUA will process the information:

  • to send you newsletters or other information about its activities and related matters;
  • to send you discussion papers and questionnaires to fill out and return, if you wish;
  • to process membership payments or any other payments as specifically requested by you and issue receipts;
  • to respond to your enquiries;
  • to seek your assistance or involvement in ELHUA activities;
  • to process your registration for ELHUA conferences
  • to comply with a legal obligation

 

Personal data of ELHUA conference attendees
When you attend a conference organized by ELHUA we will collect your first name, last name, job title, address, company and email address. We may collect other relevant personal data should it be needed to ensure your participation at the conference. In addition, we may also collect the following if appropriate: contact details of a secretary or assistant, special diet requirements of you and your partner (if he or she is joining you at the conference).

We will also share details of attending participants ahead of the event – this will include your name, job title and company. This information will be shared within ELHUA and may be disseminated to other attendees at the conference. If you wish to attend but do not wish any of your details to be shared, please inform us of this specifically and immediately upon conference registration at stefan@elhua.eu.

We will keep your information on file for up to 2 years (that’s the regular period until our next conference).

 

Sharing and receiving personal data about you from 3rd parties
We share with and receive your personal data (name, address, job title, company, address, Email address and payment details) from our conference organizing partner (audytec Gestión Tecnológica de Eventos, S.L., www.audytec.com).

We also share your personal data with our business partner adesso AG (www.adesso.de). They are responsible for the maintenance of our web site.

All our 3rd party service providers are required to take appropriate security measures to protect your personal data. Where 3rd parties process your personal data on our behalf as “data processors” they must do so only on our instructions and where they have agreed to treat the information confidentially and to keep it secure. 

 

Disclosure of your personal data
ELHUA do not disclosure your personal data to any 3rd parties except the mentioned companies above.

 

Using the ELHUA website
When you visit the ELHUA website, we neither collect any information about your device (e. g. your web browser, IP address, time zone) nor we use technologies like log files or Google Analytics or similar programs to collect personal data about you. This website use Cookies only when you download files and than only for 7 days. When you send an Email to ELHUA respective to one of its committee members via a link on the website, you are required to send us your Email address. We use this information to reply to your Email and as described above.

 

Access to information
If you do not wish to receive information from ELHUA any more, you can tell us via Email to any of our committee members.

You have the right to access, to request a rectification or a deletion of your personal data that have been collected by ELHUA. These rights can be exercised free of charge by sending a dated and signed written request to ELHUA. We can demand a legitimation of you.

 

Terms of Use of The ELHUA website
By accessing this website you agree to be legally bound by these Terms of Use.

If you do not agree to these Terms of Use, do not proceed to further web pages of the ELHUA website. By accessing any part of this website, you will be deemed to have accepted these terms in full. These terms are governed by and interpreted in line with Swiss law. The place of jurisdiction is ELHUA’s registered office: 50A Route De Divonne, 1260 NYON 2, Switzerland.

ELHUA reserves the right to change or amend the information provided at any time and without prior notice.

We will take all steps reasonably necessary to ensure that your personal data is treated securely and in accordance with this privacy notice.

We have set out above indications of how long we generally keep your personal data. In some circumstances, it may be necessary to keep your personal data for longer than that in order to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

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